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Q&A

Who owns the content that I produce and share with the Digital Common-wealth project?

You retain ownership of the content you have produced throughout the Digital Common-wealth project and beyond (the Digital Commonwealth archive). As explained in the Terms and Conditions, you are granting the Digital Common-wealth non-exclusive rights to host your content on the project website, use it in the production of a project documentary and being preserved as a digital archive to showcase a digital legacy formed together (held by the National Library of Scotland). If you want to learn more about copyright look this helpful site http://www.learncopyright.co.uk/demo/. The Digital Commonwealth project is committed to the concept of ‘commons’ as in encouraging the use of Creative Commons licenses for the content produced and uploaded on the project website. For more information on the options look here http://creativecommons.org/licenses/

 What if I want to withdraw my content from the project website?

You can request that your content is withdrawn from the Digital Common-wealth up until the end of the Queen’s Baton Relay on 23rd July, 2014. After this date, it will be understood that you have consented to be included in the project even if you change your mind. You agree to this as part of the Terms and Conditions when your content is uploaded to the site.

How will the content hosted on the project website be decided upon?

For the schools programme content will normally be produced and uploaded to your school’s own blog platform and then aggregated by the Digital Common-wealth website. Your workshop tutor, working closely with your link teacher will decide what content is appropriate to host on your own blog.  You are encouraged to respond to the Commonwealth themes in a creative way, including its current relevance, the impact of the Games on your community, the history of the Commonwealth and the presence of migrant communities from the Commonwealth in your area. You will need to decide if you want to include photographs and if so, if you have consent from parents for these to be held on a public website.

For the community media generated content, you will work alongside a Digital Common-wealth delivery partner in your area to produce and upload content for the website. Similarly, the creative voices project leads will work with you to decide which films, podcasts and songs will be uploaded to the website.

Does my content have to be of professional standard before it will appear on the Digital Common-wealth website?

No. The ethos of the project is to lower the threshold for involvement in providing a creative response to the Commonwealth Games using accessible digital tools and technologies. We want to include content generated by those using digital cameras or audio recorders for the first time. The quality of content is more important to us than the technical quality. That said, we will only be able to use content that has an acceptable sound and picture quality so that those accessing the website can enjoy listening, watching or reading about your creative ideas. We have included Helpful Hints on how to produce good quality audio, video and blog posts on the website.

How can visually connect my content to the Digital Common-wealth?

We want you, as co-creators of the Digital Common-wealth to have some creative licence in how your audio, video, blogs and social media artefacts connect visually to the project. We have a logo, font and colour scheme that allows for you to connect your content to the project. You can do this by using some ready-made logo images or, if you are a whizz with photoshop or another photo/video editing tool, you can create your own versions of the logo and text elements.

Video: what platforms does Digital Common-wealth want us to use?

We are encouraging you to either use Youtube or Vimeo for uploading the video content you produce during the course of the project.

By uploading content to your own (or your school/organisation) Youtube account you retain ownership of the content but can still share this with the Digital Common-wealth project (by tagging content #DigCW2014) and have it considered for inclusion in the final project documentary.  For the school programme, as YouTube currently requires that you are over 14 to hold an account (https://support.google.com/youtube/answer/2802244), we are encouraging schools to create accounts to host content produced in and outside of the in-school workshops.

Audio: what platforms does Digital Common-wealth want us to use?

The Digital Common-wealth encourages you to submit audio content whether in the form of interviews of interest or podcasts of topical themes related to the Commonwealth themes. There are a number of audio platforms in use for you to upload your content to. We are recommending that you either use Audioboo, Ipadio or Soundcloud to post your content to which can then be shared with the Digital Common-wealth website (content should be tagged #DigCW2014).

If you choose to use Audioboo then you should be aware that you must be over 13 to host an account (http://audioboo.fm/terms). For the schools programme, we advise that each participating school creates its own Audioboo account (they have an education initiative) and manage the uploading and sharing or content via their own blogs, thereafter.

Do you have a preferred blogging platform that we should use for the Digital Common-wealth?

No. You can use the platform you already feel comfortable using and we can pull content in to the Digital Common-wealth website using an RSS feed. It is, however, important that you ensure content is up-to-date and that links aren’t broken so that your posts appear on the Digital Common-wealth website as you intended. Our website is built on the WordPress platform.

Do you want us to share our content using popular social media channels?

Yes. One of the key guiding principles of the Digital Common-wealth project is to share content and enable communities not well represented in the mainstream media to be empowered to produce and gain wider recognition for their creative endeavours. The Digital Common-wealth encourages the responsible use of social media to extend the offline activity to online audiences. The project team will manage an official social media account (@DigCW2014) but to have greater impact we would also like you to create and manage your own social media profiles to help spread the news about the project to your own connections and networks.  Using Twitter, you should tag your content #DigCW2014 to ensure it is accessible to a wider audience following the project and this also applies to photosharing platforms like Flickr and Instagram.

How will I (we) submit content to the Digital Common-wealth?

There are a number of ways to submit content that will become part of the Digital Common-wealth story. The main vehicle for hosting content is the project website (www.digitalcommonwealth.co.uk). Though we want to empower you to understand how to use the WordPress blog platform this site is built on, we also have to ensure that there are controls in place to avoid misuse of the web environment for objectives other than those set out for our project. So, for the community media component workshop tutors will facilitate content upload. For the schools programme, each participating cluster will create their own blog for the project to host audio, video and social media content and permissions will be managed by the in-school workshop tutor, ICT curriculum development and/or authorised teacher (s). The Digital Common-wealth project coordinator will then pull in content from each area via RSS feed (or equivalent local solution).  For our songwriting, documentary film and creative writing projects, content will be produced and uploaded in collaboration with workshop tutors.

What permissions do I need to get before submitting my content to Digital Common-wealth?

For your content to be hosted on the Digital Common-wealth website you will need to supply consent forms if people are featured in video or audio.  It is also good practice to ensure that when writing blog posts or other creative responses that you ensure the people you are talking about know what you’re writing for and where the end result will be hosted (and for what purpose). For legal reasons anyone under the age of 18 featured in film or video will have to have completed a special minors consent form signed by a parent or legal guardian. For this reason please do not upload content featuring people under the age of 18 unless you can supply the required consent documentation to the Digital Common-wealth project coordinator. You also need to be aware of the need for special permissions should you produce film on private property.

Specially designed consent forms are provided separately for the schools programme. For information on these, contact the educational coordinator.

Are there any restrictions on what content I can produce?

Within the restrictions of the content being related to the theme of the Commonwealth (see Commonwealth themes), you can be creative with your practice as long as you have the right permissions. However, any content that Digital Common-wealth deems to be slanderous, promoting goods or services, advocating intolerance, violence or bigotry, intentionally inaccurate in the representation of persons or places or not suitable for a PG audience will be removed from the site. We will contact you letting you know your content was not suitable for submission.

It is also your responsibility to ensure your content (whether audio, video, blog posts or social media) complies with the terms of conditions of the platform you use to host it (Youtube, Vimeo, Audioboo, Soundcloud, Flickr, Instagram, Twitter etc). You should also avoid including music in your content unless it is your own and/or you own all the rights to it. If you are in any doubt as to whether your content is suitable for the Digital Common-wealth, please contact us and we will advise you accordingly.


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